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The implementation of shift differentials allows departments to offer supplementary compensation to their workforce for working during specific hours of the day. In this comprehensive guide, we will outline the process of configuring Shift Differential within our system and provide insights into its functionalities and limitations.
If you require further assistance beyond the scope of this article in setting up Shift Differential, please do not hesitate to contact our dedicated support team at [email protected]. They will be more than happy to assist you in achieving your specific requirements.
Shift Differential Pros:
- Enables the setup of shift premiums.
- Can be associated with Payroll codes and Overtime codes.
- Allows exclusion from specific Special Assignments and Overtime types.
- Can be configured to require a minimum number of hours worked before being applied.
- Provides the option to use an Overtime type to specify a pay rate for multiplication.
Shift Differential Cons:
- The multiplier cannot be set to a value lower than 1, except by using an Overtime type.
- Specific groups eligible for Shift Differential cannot be specified; only job types can be designated.
- When using an Overtime type, the hours earned on the Timesheet do not consider the multiplier.
If you are interested in setting up Shift Differentials and have not already asked for it to be turned on, please contact [email protected] to have this feature enabled before proceeding further.
Setting up Shift Differential
To begin, access the Admin tab and navigate to Shifts and Coverage -> Shift Differentials.
On this page, you will see a mostly blank layout with the current month displayed at the top right corner of the Scheduler.
To proceed, click on the "Add Shift Differential" button.
The popup that appears will resemble the following format. Now, let's input the required details to inform the system about the specific Job Types and times to which this Shift Differential should apply. For this example, I will create a Shift Differential for Patrol Officers and name it accordingly. Next, I will specify the applicable Job types.
Please take this opportunity to add any Payroll codes or Overtime codes if necessary. If you don't have them readily available at the moment, you can revisit this step later.
When utilizing the Modified CT rate:
- If an OT type is not used, the rate will automatically default to 1 hour given per 1 hour worked, and this rate will be displayed on the Timesheet. This rate can not be changed unless using an Overtime type with Comp Bank as a Payment Source.
- If an OT type is used, there is an option to leave the field blank, enabling the system to calculate the hours worked based on the rate specified by the OT type. However, it's important to note that the rate specified for the OT type used will only be visible within the user's Comp Time bank.
Overtime type NOT used:
Overtime type used:
To exclude Special Assignments and Overtime types from receiving the Shift Differential, you can use the designated fields depicted below. For example, if you wish to prevent any of your Holiday overtime types from receiving an additional premium, please add them in this section.
Please indicate the time block for which this Shift Differential should apply. You also have the option to select the days for which this should repeat. Once you have made these selections, kindly click the "Add" button to save the changes.
Shift Differential with Overtime type
If you have a specific use case that requires depositing a certain number of hours into an employee's bank at a particular rate, and you are comfortable with the time sheet not reflecting this change, you can achieve this by following these steps. Please note that this process may be a bit time-consuming as it is not an automatic feature like the regular Shift Differential.
- Ensure that you have completed all the necessary steps in setting up the Shift Differential and have cleared out the field for Modified CT Rate.
- Navigate to the Admin tab and go to "Special Types & Designations" and then select "Overtime Types."
- Click the "+New Overtime" button to create a new Overtime type. Fill out the required details for this Overtime type, and specify the numerical value for the "Payout rate" that the system should use to multiply the hours.
- Save the changes to proceed.
Now, proceed to the calendar section and add this newly created overtime type to an individual's schedule, following the steps demonstrated below. That concludes the process!
