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While creating future schedules, you may not want non-admins to see those schedules. To do this, there is a feature called "Lockout Periods" that we can utilize.
This feature allows you to block non-admin users (including non-admin supervisors) from viewing those calendar periods in question. These lockouts can be manually "unlocked" by an Admin once the time arrives, or you can specify a specific date and time for them to lock and unlock automatically.
Establish Lockouts
To begin, go here (Admin Tab -> Employees -> Lockout Periods)
The page you arrive at will list existing Lockout Periods for the upcoming Calendar Period. You can view and set up Lockout Periods for other Periods by selecting the relevant Calendar Period from the dropdown menu in the top-right of the page.
Let's lockout non-admin users for the May 2023 Calendar Period. To do so...
- Make sure "May 2023" is selected from the dropdown menu
- Click the blue "+ Add lockout period for May 2023 shifts"
The page you arrive at will ask you to specify the date & time that this lockout should "lock" & "unlock". You'll see in the image below that I automatically set this Lockout to lock the May 2023 schedule at 00:00 on 4/11/2023, then automatically unlock at 00:00 on 4/30/2023. I'll click "Create" to save this Lockout Period.
That's it! You'll see that Lockout Period is listed in May 2023 now. You can always Edit or Remove these lockouts at any time.
- If you want to manually unlock May 2023 schedules before 00:00 on 4/30/2023, just manually remove the Lockout Period, and they will immediately unlock.
- You can add additional lockout periods for May if your first lockout period was only for part of May, not all of it.
When non-admin users try to access the May 2023 schedule between 00:00 hours on 4/11/2023 - 00:000 hours on 4/30/2023, they will see the following message:
NOTE
The yellowish lockout warning at the top of that schedule will appear on ALL schedules; that way, everyone is aware of any upcoming lockout(s).
